Run Your Entire Rental Fleet From One Platform
EIBSOL Fleet Management Software for Saudi Arabia (KSA) ERPNext-based solution from inquiry to invoice: quotations, deployment, maintenance, timesheets, fuel, compliance, and profitability for heavy-equipment rental operations.
Core Capabilities
Everything Your Fleet Operations Need
From rental lifecycle to profitability dashboards built natively on ERPNext / Frappe v15 for Saudi Arabia and the Gulf.
Rental Lifecycle
Inquiry → Quotation → Rental Order → Timesheet → Invoice, with rate cards and unit converters.
Real-Time Asset Tracking
Live status for every machine: Available, On Job, Maintenance, Breakdown, In Transit, Hired.
Maintenance & Breakdowns
Maintenance jobs, breakdown tickets, preventive (PM) schedules, downtime tracking.
Fuel & Meter Readings
Daily fuel logs and weekly hour-meter readings that feed usage-based billing.
Timesheets & Billing
Rental timesheets and a Monthly Timesheet Matrix (equipment × month) for accurate invoices.
Profitability & Dashboards
Fleet Command Center, per-asset profitability, sales dashboards, live alerts.
Finance & Petty Cash
Employee advances, VAT-ready expense claims, petty-cash settlement, ZATCA e-invoicing.
Compliance & Documents
Asset compliance documents with expiry tracking, Saudi tax compliance built-in.
Feature Highlights
Built for the Way Your Fleet Actually Works
Powerful tools purpose-built for heavy-equipment rental, visible in one connected system.
One Screen for the Whole Fleet
One screen for the whole fleet status, alerts, and key numbers at a glance. Know exactly where every machine is and what it's doing, right now.
- Live machine status board
- Instant breakdown alerts
- Utilization & availability at a glance
- Drill down to any asset in one click
Color-Coded Billing You Can't Miss
An equipment × month grid, color-coded, so nothing slips through billing. Every hour tracked, every rental charged.
- Equipment × month visual grid
- Color-coded status per period
- One-click invoice generation
- Eliminates billing gaps and disputes
Know What Actually Earns
Revenue, cost, and margin per asset and cost center know what actually earns. Stop guessing which machines are profitable.
- Per-asset revenue & cost breakdown
- Cost center profitability view
- Fuel, maintenance & depreciation factored in
- Actionable margin insights
Everything for an Order, in One Place
Quotations, timesheets, invoices, and profitability for an order, all in one place. Your team stays aligned, your customers get accurate invoices.
- Quotation to invoice in one workflow
- Linked timesheets & fuel logs
- Real-time order profitability
- ZATCA-compliant e-invoice output
Who It's For
Designed for Heavy-Equipment Businesses
Whether you rent a single machine or manage a multi-site fleet of hundreds, EIBSOL Fleet scales with you.
Equipment Rental Companies
Full rental lifecycle management quotation to invoice with asset tracking, maintenance, and profitability per machine.
Contractors & Industrial Operators
Track machines deployed across multiple job sites, manage fuel and timesheets, and keep compliance documents current.
Multi-Site Fleets
Multi-company, multi-currency, Arabic & English built for businesses operating across KSA, UAE, Bahrain, and beyond.
Built on ERPNext / Frappe v15 · Multi-company · Arabic & English · ZATCA Phase 2 Compliant · KSA · UAE · Bahrain · UK
Common Questions
Fleet Management Software for Saudi Arabia & Gulf
EIBSOL Fleet is an ERPNext-based fleet management system built for heavy equipment rental companies in Saudi Arabia (KSA), UAE, and Bahrain.
What is EIBSOL Fleet Management Software?
EIBSOL Fleet is an ERPNext-based fleet management system for heavy equipment rental companies in Saudi Arabia (KSA). It covers the full rental lifecycle from inquiry to ZATCA-compliant invoice, including real-time asset tracking, maintenance, fuel logs, monthly timesheet matrix, and per-asset profitability dashboards.
Is EIBSOL Fleet ZATCA Phase 2 compliant?
Yes. EIBSOL Fleet includes ZATCA Phase 2 e-invoicing built natively into ERPNext. Every rental invoice is fully compliant for businesses in the Kingdom of Saudi Arabia with no third-party integration required.
Does the fleet management system support Arabic?
Yes. The system is fully bilingual (Arabic and English) and is designed specifically for Saudi Arabia (KSA), UAE, and Bahrain markets. All invoices, reports, and dashboards can be generated in either language.
Which ERPNext version does EIBSOL Fleet use?
ERPNext / Frappe v15 with multi-company and multi-currency support. Compatible with EIBSOL full ERPNext implementations for Saudi Arabia, UAE, and Bahrain.
Can EIBSOL Fleet manage multiple equipment types and sites?
Yes. The system handles cranes, excavators, generators, trucks across multiple job sites. The Fleet Command Center gives a live overview of every machine's status across your entire operation in Saudi Arabia, UAE, Bahrain, or internationally.
